ACCOUNTING CLERK

Job Title: Accounting Clerk
Division/Department: Finance
FLSA Status: Regular, Full-Time, Non-Exempt
Anticipated Hourly Rate: $22.50 per hour
Created/Revised: October 05, 2026

GENERAL SUMMARY:

Under the general supervision and direction of the Finance Director, the Accounting Clerk will perform technical/clerical accounting functions in accordance with established procedures and regulations. Duties include managing utility payments and bills, maintaining vendor records, processing invoices for payment, reconciling accounts payable, completing data entry, and preparing reports and correspondence to ensure timely payment for goods and services received, as well as other related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED:

This position reports to the Finance Director and has no direct supervision of other positions.

SCHEDULE:

The City operates on a four-day workweek (Monday – Thursday) and working hours are from 7:30 am to 5:30 pm.

MINIMUM JOB REQUIREMENTS:

  • Must be United States Citizen
  • Must be at least 18 years of age
  • High School Diploma/GED from an accredited education agency; AND two (2) years of experience in any combination of accounts payable, billing, auditing, purchasing, finance, grants, with preference for governmental accounting experience.
  • Must be punctual and dependable
  • Must possess and maintain a current Texas driver’s license with an acceptable driving record
  • Must be able to perform basic tasks in an office environment with limited supervision

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive and process invoices and check requests for payment, including coding to appropriate funds, departments, and line items.
  • Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and related documents.
  • Data Entry of payables into Municipal ERP
  • Processes payments for vendors and print checks. Match invoices to checks and distribute checks accordingly.
  • Reconcile vendor statements, research, and correct discrepancies.
  • Respond to questions regarding invoices, purchase orders, requisitions, utility billing, or payments
  • Set up new vendors for 1099 reporting and request W9 forms as necessary.
  • Regular filing and maintenance of accounts payable and vendor files and records
  • Other duties as necessary

KNOWLEDGE, SKILLS, AND ABILITIES:

  • General knowledge and understanding of accounting methods, practices, principals and terminology used in finance and accounting, particularly as they relate to municipal operations.
  • Knowledge of Public Information Act and its requirements, including record retention rules.
  • Knowledge of business English with the ability to write in complete sentences using appropriate words, grammar, punctuation, and spelling.
  • Skill in organization and maintenance of accounting records and files for easy retrieval of information.
  • Skill in providing customer service, both internally and externally.
  • Skilled in multitasking and juggling multiple projects.
  • Advanced skills with Microsoft Excel, Word, and accounting software, preferably Tyler Technologies ERP Pro 10.
  • Ability to manage multiple tasks and follow up on pending issues to meet established deadlines.
  • Ability to communicate effectively to convey or exchange general work-related information or service to internal or external customers.
  • Ability to manage interpersonal conflict situations requiring tact, diplomacy, and discretion; demonstrate ethical conduct and professionalism; establish and maintain effective working relationships with vendors, staff, other departments, and the public.
  • Ability to read and interpret laws and other regulations relevant to public finance.
  • Ability to take direction and willingness to learn.

SELECTION PROCESS

Applicants must submit:

  • Completed employment application
  • Resume
  • Cover letter or letter of interest

Submit a completed application, résumé, and cover letter via email to citymanager@mclendon-chisholm.com.

Equal Opportunity Employer

The City of McLendon-Chisholm is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

PUBLIC WORKS MAINTENANCE CREW MEMBER/CODE COMPLIANCE OFFICER

Full-Time Position
Hourly Pay: $22.88

POSITION SUMMARY

The City of McLendon-Chisholm is seeking a dependable and motivated individual to join our team as a Public Works Maintenance Crew Member / Code Compliance Officer. This hands-on position combines public works maintenance responsibilities with code compliance duties.
Under the general supervision of the Public Works Manager/Senior Code Compliance Officer, the employee will assist with the maintenance of City streets, signs, facilities, grounds, and other public infrastructure while also assisting with property inspections and enforcement of City codes and ordinances. The City will provide training for the code compliance responsibilities associated with this position.

PRIMARY RESPONSIBILITIES

  • Perform general street and roadway maintenance, including pothole repairs, roadway inspections, measurements, photographs, and documentation of road conditions.
  • Install, repair, replace, and maintain street signs and signposts.
  • Operate City vehicles, hand tools, power tools, lawn-care equipment, zero-turn mowers, tractors, and other assigned equipment.
  • Load, unload, transport, and handle equipment and materials, including asphalt patch, concrete, and other maintenance materials.
  • Assist with mowing, grounds maintenance, building maintenance, janitorial duties, and other City facility needs.
  • Conduct property inspections and re-inspections for potential code violations.
  • Respond to code compliance complaints involving tall grass, junked vehicles, trash and debris, standing water, illegal dumping, dangerous or abandoned buildings, illegal signs, and other violations.
  • Communicate with property owners and responsible parties to encourage voluntary compliance.
  • Issue warnings and notices of violation as authorized by City ordinance and state law.
  • Take photographs, prepare inspection documentation, and maintain accurate records of complaints, inspections, violations, warnings, and notices.
  • Prepare reports and documents related to code compliance activities.
  • Assist with administrative or judicial proceedings and provide testimony when necessary.
  • Communicate professionally with residents, property owners, HOAs, contractors, other City departments, and governmental agencies.
  • Follow all City safety procedures, policies, and personnel regulations.
  • Assist other City departments as needed and perform other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

The successful candidate should have strong communication and customer-service skills and be able to interact professionally with residents, including in difficult or stressful situations. The position requires the ability to work independently, maintain accurate records, prepare clear written reports, use basic computer applications, exercise sound judgment, and learn and apply City ordinances and applicable state laws. Candidates must also be comfortable performing physical work outdoors and operating vehicles, tools, and maintenance equipment.

MINIMUM QUALIFICATIONS

  • Must be at least 18 years of age.
  • Must possess a valid Texas driver’s license and maintain an acceptable driving record.
  • Basic computer skills required.
  • Previous public works, maintenance, construction, landscaping, code compliance, or related experience is preferred.
  • Code Enforcement Officer training is preferred but not required at the time of hire.
  • Must be able to complete required code enforcement training and obtain applicable certification/licensure within the timeframe established by the City.
  • Must be able to perform the essential duties of the position, with or without reasonable accommodation.

PHYSICAL & WORK REQUIREMENTS

This position requires regular outdoor work in varying weather conditions and may involve sitting, standing, walking, bending, lifting, carrying, pushing, and pulling. The employee must be able to operate assigned vehicles and equipment and lift or carry up to 80 pounds without assistance, as well as push, pull, or carry heavier materials with assistance. Work is performed outdoors, in City vehicles, and in an office environment.

TRAINING & DEVELOPMENT

The City will provide training under the supervision of a qualified Code Enforcement Officer, including City-paid training classes. The position provides an opportunity for the successful candidate to develop professionally and obtain the credentials necessary to perform code compliance duties for the City.

SELECTION PROCESS

Applicants must submit:

Submit a completed application, résumé, and cover letter via email to citymanager@mclendon-chisholm.com

Equal Opportunity Employer

The City of McLendon-Chisholm is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.