ACCOUNTING CLERK

Job Title: Accounting Clerk

Division/Department: Finance
FLSA Status: Regular, Full-Time, Non-Exempt
Anticipated Hourly Rate: $22.50 per hour

GENERAL SUMMARY:

Under the general supervision and direction of the Finance Director, the Accounting Clerk will perform technical/clerical accounting functions in accordance with established procedures and regulations. Perform duties including managing utility payments and bills, maintaining vendor records, processing invoices for payment, reconciling accounts payable, completing data entry,
and preparing reports and correspondence to ensure timely payment for goods and services received, as well as other related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED:

This position reports to the Finance Director and has no direct supervision of other positions.

SCHEDULE:

The City operates on a four-day workweek (Monday – Thursday) and working hours are from 7:30 am to 5:30 pm.

MINIMUM JOB REQUIREMENTS:

  • Must be United States Citizen
  • Must be at least 18 years of age
  • High School Diploma/GED from an accredited education agency; AND two (2) years of experience in any combination of accounts payable, billing, auditing, purchasing, finance, grants with preference in governmental accounting experience.
  • Must be punctual and dependable
  • Must possess and maintain current Texas driver license with acceptable driving record
  • Must be able to perform basic tasks in an office environment with limited supervision

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Receive and process invoices and check requests for payment, including coding to appropriate funds, departments, and line items.
  • Match invoices with proper purchase orders; ensure completeness and accuracy of invoices and related documents.
  • Data Entry of payables into Municipal ERP
  • Processes payments for vendors and print checks. Match invoices to checks and distribute checks accordingly.
  • Reconcile vendor statements, research, and correct discrepancies.
  • Respond to questions regarding invoices, purchase orders, requisitions, utility billing, or payments
  • Set up new vendors for 1099 reporting and request W9 forms as necessary.
  • Regular filing and maintenance of accounts payable and vendor files and records
  • Other duties as necessary

KNOWLEDGE, SKILLS, AND ABILITIES:

  • General knowledge and understanding of accounting methods, practices, principals and terminology used in finance and accounting, particularly as they relate to municipal operations.
  • Knowledge of Public Information Act and its requirements, including record retention rules.
  • Knowledge of business English with the ability to write in complete sentences using appropriate words, grammar, punctuation, and spelling.
  • Skill in organization and maintenance of accounting records and files for easy retrieval of information.
  • Skill in providing customer service, both internally and externally.
  • Skilled in multitasking and juggling multiple projects.
  • Advanced skills with Microsoft Excel, Word, and accounting software, preferably Tyler Technologies ERP Pro 10.
  • Ability to manage multiple tasks and follow up on pending issues to meet established deadlines.
  • Ability to communicate effectively to convey or exchange general work-related information or service to internal or external customers.
  • Ability to manage interpersonal conflict situations requiring tact, diplomacy, and discretion; demonstrate ethical conduct and professionalism; establish and maintain effective working relationships with vendors, staff, other departments, and the public.
  • Ability to read and interpret laws and other regulations relevant to public finance.
  • Ability to take direction and willingness to learn.

Please submit your application, along with your resume and cover letter, to jwhite@mclendon-chisholm.com.