Administrative Assistant – Planning Department

Opening Date: 10/04/24
Closing Date: Open until filled
Salary:
$22.15 – $31.90 per hour (hiring range up to $26.58)
Part Time – 20-25 hours per week – nonexempt (Overtime eligible)

POSITION SUMMARY

Under the direct supervision of the City Planner and the City Secretary, this position completes a variety of functions including general front desk functions; general building permit issuance, receive and answer general city-wide questions, participates in writing staff reports and attending planning meetings.

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CITY SECRETARY

Employment Opportunities

Opening Date: 03/04/2024
Closing Date: Open until filled
Salary: $80,000 – $100,000

POSITION SUMMARY

The City of Mclendon-Chisholm is looking for someone with turn key City Secretary experience and/or active legal assistance experience. The City Secretary is a Charter position appointed by the Mayor and City Council and reporting to the City Administrator. The City Secretary performs the functions and duties of a Municipal Clerk and City Secretary as may be provided by state law and city ordinances. The City Secretary plans, directs, manages, and oversees the activities and operation of the City Secretary’s Office, and coordinates assigned activities with other departments and outside agencies. The position provides highly responsible and complex support to the organization and is a key member of the City’s senior leadership team.

DOWNLOAD THE FULL POSITION DESCRIPTION (pdf)

Complete an employment application and email along with your resume to City Administrator Konrad Hildebrandt.

ADMINISTRATIVE ASSISTANT

Employment Opportunities

Hourly: $18.00 – $25.92
Part Time: 20- 22 hours per week
Benefits: Limited and Pro-Rated
Opening Date: October 1, 2023
Closing Date:  When filled (first review date October 16, 2023)

Description:

Under the direct supervision of the City Administrator and the Senior Administrative Assistant provides a variety of functions including general front desk functions; general building permit issuance, receive and answer general city-wide questions.

Duties/Responsibilities

  • Respond to the public, developers, etc. on planning functions and activities.
  • Responds to questions, phone calls and general city resident activity.
  • Assist the other city employees in the administration of the overall city activities.
  • Receive applications for Planning Commission action.
  • Establish databases to aid in the coordination , collection, and analysis of date-related to Federal, State, County and City projects.
  • Assists the City Secretary in filing, recordkeeping and activities as needed.
  • Work closely with City Planner I,II to learn specific city issues, plans and nuances.
  • Become understanding of the City’s Comprehensive Plan
  • Assist City Secretary in filling in on City Council or Planning and Zoning Commission minute taking.
  • Perform other related functions as assigned or apparent.

Minimum Qualifications:

  • Bachelor’s degree in any related field (preferred)
  • One year of relevant experience with a demonstrated ability in most aspects of municipal activities.
  • Ability to communicate clearly and articulately, both in writing and orally.
  • Excited to be a member of TEAM MC!

WORKING CONDITIONS

The City of McLendon-Chisholm is committed to complying fully with the Americans with Disabilities Act (ADA).  The job involves desk work which may be interrupted with phone and counter calls.  May involve attendance at meetings in City Hall or off-site and before or after normal working hours.

SELECTION PROCESS

Position requires a resume and cover letter (letter of interest) for consideration of application, forwarded to citysecretary@mclendon-chisholm.com.

MANAGEMENT ANALYST

Employment Opportunities

Opening Date: October 1, 2023
Closing Date: When filled (first review date October 16, 2022)
Salary $60,320 – $86,861 per annum
(Position generally starts at the beginning of the scale)

Job Description

The city of McLendon-Chisholm is looking for someone that is a hard worker, exciting and fun. Someone wanting to professionally grow and progress in the municipal environment Someone with the desire and ability to learn, grow and develop in various city functions including human resources, risk management, budgeting, and provide public information and analysis.

This position will provide analytical and communications support. Typical duties may include preparing documents for publication and dissemination including newsletters, press releases and social media; may assist in management of various projects; may assist in the budget preparation and analysis; preparing reports; and/or, performing other specialized activities.

Duties And Responsibilities:

The following is a summary of the primary duties and responsibilities.

  • Supports the City Manager and staff in any and all ongoing projects as needed.
  • Promotes innovation, critical thinking, and creativity in developing approaches and solutions to City needs.
  • Promotes and encourages collaboration in seeking new ways to share resources, ideas, and best practices in order to optimize service delivery organization wide.
  • Assists in such areas as Human Resources, Risk Management, Communications, Budget, etc.
  • Plans and manages Public Information/Communications activities for the City, including community relations, media relations, public relations, and marketing.
  • Identifies content requirements and suggests content strategies and deliverables as a part of robust communications plans.
  • Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues and recommends solutions; provides leadership, direction, and guidance in various city departments including information/communication strategies, internal policy development, and priorities.
  • Writes, proofreads, edits, and disseminates content to include press releases, newsletters, bulletins, information packages, and public service announcements.
  • Knowledge of marketing, graphic design, and presentation development.
  • Performs other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES:

  • Knowledge of municipal programs, local government relationships, and community relations.
  • Knowledge of City policies and procedures and legal obligations/restrictions with respect to the release of data and reports to the public and other agencies.
  • Write well. Very important!
  • Ability to learn the geography of the city, including road and street names and locations.
  • Ability to work under stress and use good judgement in emergency situations.
  • Ability to tactfully respond to requests and inquiries from the general public.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to prioritize multiple tasks, projects, deadlines, and demands.
  • Ability to establish and maintain effective working relationships with the general public, media representative, and co-workers.
  • Skill in composing news releases and feature articles; developing brochures, pamphlets, advertisements, and marketing material.
  • Desire to learn a lot of public sector, municipal functions and activities that may assist in seeking a department head, assistant City Manager or City Manager position.
  • Skill in preparing presentations for a variety of audiences.
  • Skill in operating standard office equipment including a computer and associated software including but not limited to Microsoft Office.

Requirements

  • Bachelor’s degree from an accredited college or university in Business Administration, Marketing, Public Relations, Political Science, or a related field. Master’s degree is preferred.
  • One to three years of related experience in City Government is preferred. Internships may count toward experience.
  • Possession of a valid Texas driver’s license
  • A combination of education, training and experience providing the required knowledge, skills and abilities may be considered.

WORKING CONDITIONS

The City of McLendon-Chisholm is committed to complying fully with the Americans with Disabilities Act (ADA). The job involves desk work which may be interrupted with phone and counter calls. Involves attendance at meetings in City Hall or off-site and before or after normal working hours. Frequent site visits to building sites, vacant properties can involve rugged and dirty conditions.

SELECTION PROCESS

Position requires a resume and cover letter (letter of interest) for consideration of application, forwarded to citysecretary@mclendon-chisholm.com.

PLANNER I/II

Employment Opportunities

Salary: $60,320 – $86,861 per annum
(position generally starts at the beginning of the scale)

Opening Date: October 1, 2023

Closing Date: When filled (first review date October 16, 2022)

Description:

Under the direct supervision of the City Administrator, the Planner I/II performs independent work with minimal supervision.  This position will assist the contract planner in the administration and enforcement functions associated with land use and zoning regulations.  Duties include responding to public inquiries and land use complaints, reviewing plans to determine conformance with City ordinances and urban design guidelines, conducting research and preparing detailed staff reports, presenting information orally and conducting site inspections.  Daily work is based on organizational values.

Duties/Responsibilities

Essential Functions:

  • Respond to the public, developers, etc. on all planning functions and activities.
  • Assist the Planner in the administration of the Site Plan Review process.
  • Receive applications for Planning Commission action.
  • Establish databases to aid in the coordination , collection, and analysis of date-related to Federal, State, County and City zoning and planning ordinances and codes.
  • Conduct research and prepare detailed staff reports for Planning Commission.
  • Attend all Planning Commission and Board of Adjustment meetings.
  • Assists in the preparation of ordinances and resolutions.
  • Assist in the preparation of amendments to ordinances, subdivision regulations and to the City land use plan.
  • Review plans to determine compliance with City ordinances, landscape ordinances and urban design guidelines.
  • Conduct technical research and demographic studies and prepare statistical reports and analysis.
  • Coordinates with municipalities, adjacent county governments and other jurisdictions
  • Coordinate and facilitate development review and pre-submittal meetings with other city departments.
  • Work closely with City Planner to learn specific city issues, plans and nuances.
  • Become completely understanding of the City’s Comprehensive Plan
  • Conduct site inspections to ensure compliance with approved plans and permits.
  • Assist in preparation and administration of state and federal grants.
  • Perform other related functions as assigned or apparent.

QUALIFICATIONS:

Minimum Qualifications:

  • Bachelor’s degree in urban planning, urban studies, public administration, geography, or related field
  • One year of relevant experience with a demonstrated ability in most aspects of planning
  • Ability to communicate clearly and articulately, both in writing and orally, including the ability to make public presentations.
  • Excited to be a planner!

Preferred Qualifications:

  • Master’s degree in urban planning, urban studies, public administration, geography, or related field
  • Demonstrated success in a local government planning department.

WORKING CONDITIONS

The City of McLendon-Chisholm is committed to complying fully with the Americans with Disabilities Act (ADA).  The job involves desk work which may be interrupted with phone and counter calls.  Involves attendance at meetings in City Hall or off-site and before or after normal working hours.  Frequent site visits to building sites, vacant properties can involve rugged and dirty conditions.

SELECTION PROCESS

Position requires a resume and cover letter (letter of interest) for consideration of application, forwarded to citysecretary@mclendon-chisholm.com.

MANAGEMENT ANALYST

Employment Opportunities

Job Summary

The City of McLendon-Chisholm is looking for someone that is a hard worker, exciting and fun.  Someone wanting to professionally grow and progress.  Someone with the desire and ability to learn, grow and develop in various city functions including human resources, risk management, budgeting, and provide public information and analysis.

This position will provide analytical and communications support. Typical duties may include preparing documents for publication and dissemination including newsletters, press releases and social media; may assist in management of various projects; may assist in the budget preparation and analysis; preparing reports; and/or, performing other specialized activities.

Description

Responsible for the planning, drafting, and disseminating of comprehensive public information regarding City initiative, programs, and policies, promoting effective media relations, managing City social media, and marketing campaigns

Duties And Responsibilities:

  • The following are a summary of the primary duties and responsibilities.
  • Supports City Manager and staff in any and all ongoing projects as needed.
  • Promotes innovation, critical thinking, and creativity in developing approaches and solutions to City needs.
  • Promotes and encourages collaboration in seeking new ways to share resources, ideas, and best practices in order to optimize service delivery organization wide.
  • Assists in such as areas as Human Resources, Risk Management, Communications, Budget, etc.
  • Plans and manages Public Information/Communications activities for the City, including community relations, media relations, public relations, and marketing.
  • Identifies content requirements and suggests content strategies and deliverables as a part of robust communications plans.
  • Serves as the City’s webmaster and manages the contract with the City’s webservice provider.  Monitors City website for maintenance, routinely checks web traffic analytics and trains other members of staff on website maintenance as needed.
  • Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues and recommends solutions; provides leadership, direction, and guidance in various city departments including information/communication strategies, internal policy development, and priorities.
  • Writes, proofreads, edits, and disseminates content to include press releases, newsletters, bulletins, information packages, and public service announcements.
  • Knowledge of marketing, graphic design, and presentation development.
  • Performs other duties as assigned

KNOWLEDGE, SKILLS, & ABILITIES:

  • Knowledge of municipal programs, local government relationships, and community relations.
  • Knowledge of City policies and procedures and legal obligations/restrictions with respect to the release of data and reports to the public and other agencies.
  • Write well.  Very important!
  • Ability to learn the geography of the city, including road and street names and locations.
  • Ability to work under stress and use good judgement in emergency situations.
  • Ability to tactfully respond to requests and inquiries from the general public
  • Ability to communicate effectively, both orally and in writing.
  • Ability to prioritize multiple tasks, projects, deadlines, and demands.
  • Ability to establish and maintain effective working relationships with the general public, media representative, and co-workers.
  • Skill in composing news releases and feature articles; developing brochures, pamphlets, advertisements, and marketing material.
  • Skill in website design, maintenance, and industry best practices.
  • Skill in digital design and editing using programs such as Adobe InDesign, Adobe Photoshop, or similar programs.
  • Skill in use of photography equipment including editing photos for optimal use in all platforms.
  • Skill in operating video and audio equipment and in formatting and uploading video content for publication.
  • Skill in preparing presentations for a variety of audiences.
  • Skill in operating standard office equipment including a computer and associated software including but not limited to Microsoft Office.

Requirements

  • Bachelor’s degree from an accredited college or university in Business Administration, Marketing, Public Relations, Political Science, or a related field.  Master’s degree is preferred.
  • One to three years of related experience in City Government is preferred.  Internships may count toward experience.
  • Possession of a valid Texas driver’s license
  • A combination of education, training and experience providing the required knowledge, skills and abilities may be considered.

Starting Salary – $60,000 per annum.

Resume applications must be submitted to:

Shelly Green
City Secretary
1371 FM 550
McLendon-Chisholm, Texas
or citysecretary@mclendon-chisholm.com

PLANNER I/II

Employment Opportunities

Salary: $28.85 /hourly – $60,000 /year

Opening Date: October 1, 2022

Closing Date: When filled (first review date October 15, 2022)

JOB DESCRIPTION:

Under the direct supervision of the City Administrator, the Planner I/II performs independent work with minimal supervision.  This position will assist the contract planner in the administration and enforcement functions associated with land use and zoning regulations.  Duties include responding to public inquiries and land use complaints, reviewing plans to determine conformance with City ordinances and urban design guidelines, conducting research and preparing detailed staff reports, presenting information orally and conducting site inspections.  Daily work is based on organizational values.

DUTIES/RESPONSIBILITIES

Essential Functions:

  • Respond to public, developers, etc. on all planning functions and activities
  • Assist the Planner in the administration of the Site Plan Review process.
  • Receive applications for Planning Commission action.
  • Establish databases to aid in the coordination , collection and analysis of dated related to Federal, State, County and City zoning and planning ordinances and codes.
  • Conduct research and prepare detailed staff reports for Planning Commission.
  • Attend all Planning Commission and Board of Adjustment meetings
  • Assists in the preparation of ordinances and resolutions
  • Assist in the preparation of amendments to ordinances, subdivision regulations and to the City land use plan.
  • Review plans to determine compliance with City ordinances, landscape ordinances and urban design guidelines
  • Conduct technical research and demographic studies and prepares statistical reports and analysis.
  • Coordinates with municipalities, adjacent county governments and other jurisdictions
  • Coordinate and facilitate development review and pre-submittal meetings with other city departments
  • Work closely with City Planner to learn specific city issues, plans and nuances.
  • Become completely understanding of the City’s Comprehensive Plan
  • Conduct site inspections to ensure compliance with approved plans and permits.
  • Assist in preparation and administration of state and federal grants
  • Perform other related functions as assigned or apparent

QUALIFICATIONS:

Minimum Qualifications:

  • Bachelor’s degree in urban planning, urban studies, public administration, geography or related field
  • One year of relevant experience with a demonstrated ability in most aspects of planning
  • Ability to communicate clearly and articulately, both in writing and orally, including the ability to make public presentations
  • Excited to be a planner!

Preferred Qualifications:

  • Master’s degree in urban planning, urban studies, public administration, geography or related field
  • Demonstrated success in a local government planning department

WORKING CONDITIONS

The city of McLendon-Chisholm is committed to complying fully with the Americans with Disabilities Act (ADA).  Job involves desk work which may be interrupted with phone and counter calls.  Involve attendance at meetings in City Hall or off-site and before or after normal working hours.  Frequent site visits to building sites, vacant properties can involve rugged and dirty conditions.

SELECTION PROCESS

Position requires a resume and cover letter (letter of interest) for consideration of application.

Resume applications must be submitted to:

Shelly Green
City Secretary
1371 FM 550
McLendon-Chisholm, Texas
or citysecretary@mclendon-chisholm.com

CITY ADMINISTRATOR

The City is seeking applications for the position of City Administrator who possess the following characteristics:

DOWNLOAD CITY ADMINISTRATOR RECRUITMENT BROCHURE (2.6mb pdf)

Education

Bachelor’s degree in public administration, political science, or equivalent is required with a master’s degree in public administration or equivalent preferred. Credentials (completed or in progress) as a Certified Public Manager are also preferred. Specialized training and certifications may also be considered.

Experience

The equivalent of three (3) years of progressively responsible local government management experience is required with additional applicable experience preferred. General knowledge of local government operations and applicable laws is required.

Characteristics

Honesty and integrity are of utmost importance. A positive attitude toward management commitment to servant leadership and commitment to teamwork is required. The importance of honest communication, transparency, and fairness in all dealings cannot be overemphasized. The ability and inclination to communicate with Citizens (individually and collectively) verbally and in writing is of great importance. The successful candidate must be committed to and able to contribute to the success of the City through implementation of policies and goals established by the Mayor and City Council.

Resume applications must be submitted to:

Shelly Green
City Secretary
1371 FM 550
McLendon-Chisholm, Texas
or citysecretary@mclendon-chisholm.com

Code Enforcement Officer (Part-Time)

General Summary:

Under general supervision of the Chief of Public Safety, position is responsible for routine and some complex work related to the enforcement and compliance of local ordinances and state laws pertaining to the abatement of public nuisances. Performs field inspections and investigations to enforce and ensure compliance with approved City ordinances, and applicable State regulations.

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